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  • Catalogue Name (mandatory): By default, it’s the name of the file and Table create in the database to store data related to the catalogue. It can be changed without impacting the table name

  • Table Name (mandatory): When created the table has been named by the file name. It can be modified at this stage, but it doesn’t change the Catalogue name. Unless necessary, there is no specific reason to change it.

  • Acronym: Used for the metadata catalogue title. It can also be used to name the extracted file / folder, as a way to shorten the name down

  • Description: Used for the metadata catalogue description

  • Project link:

    Image Modified

If a project has been created previously and the catalogue is specific to this project only, click pick and select the project.

  • Configure the level of extractability of items:

Each catalogue item needs to be setup with a specific extractability level respecting the following baseline:

Core: Doesn’t require approval to extract, always in the list of items extracted by default.

Supplemental: not a routinely extracted column, but does not need special approval either

SpecialistApprovalRequired: Can be extractable but requires specific governance approval

Internal: Internal use only (aggregation etc…)

Deprecated: Obsolete

Info

Only CatalogueItems setup as Core will be extracted without requiring additional action.

 

There are 2 ways of configuring the extractability level:

  • Individual configuration: each item is also configurable one by one in the main window.

  • Mass configuration: under Set All, at the bottom right of the window, select the extractability level you want all items to be at.

 

When there is a lot of items with the same extractability level, it could be useful to first set them all with the same type of extraction using the mass configuration and then change the one which have specific levels of extractability using individual option.

  • Patient Identifier Column: this field establish the patient identifier for the catalogue. This is mandatory and will be anonymised automatically when the catalogue is extracted.

4-   Filter: When the catalogue contains a lot of Catalogue Items, the Filter as the bottom of the window allows a quick search in the items.

5-   Final Step

Once all parameters for Catalogue extractability is in place, either

  • press Ok, job done

  • or Add to existing Catalogue to JOIN with another table and create only one Catalogue (the linkage will be created automatically based on the Patient Identifier)

The number of columns added to the existing catalogue will depend on the extractability configuration just setup. Only Core items will be added.

 

  • or Cancel (Do not create a Catalogue)

At this stage the table with data has already be imported to the database suggested at the first screen. The system then asks if the table needs to be kept or not. If kept, the catalogue won’t be created but it can be re-created later using the option Create Catalogue from table.

When something goes wrong

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